For nearly a year and a half, due largely to the pandemic, our units have been unable to recruit using traditional methods. School access was severely limited or non-existent as schools were closed to outside organizations. Now is our time to increase our relationships with our schools, our chartered partners, and the communities we serve. Our objective remains the same: engage families and invite all youth to be part of the life-changing experience that is Scouting.

Learn best practices and tips for marketing, recruiting, engagement, and retention to grow and strengthen your unit. 

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“Escape the Great Indoors” is our call for unplugging, reconnecting and an invitation for all to join Scouting.

Membership Assistance

At the Great Rivers Council, Boy Scouts of America, we are committed to ensuring that all youth have the opportunity to participate fully in Scouting. We know that for some families, the additional costs of Scouting can be a strain on the family budget. We have a limited amount of funds available to help families in meeting these costs.

Financial assistance is for youth only and is intended to help families with expenses that they cannot afford at this time and are not covered by funds earned by the youth and unit through product sales or other group money-earning projects (for example: popcorn sales or pancake breakfast). Units should make opportunities available for Scouts to earn money to pay for their Scouting expenses before applying for assistance whenever possible. If/when approved, parents will receive a letter that should be brought to the Scout Shop to facilitate their purchase(s).

New Member Coordinator

Sustaining strong membership in a unit depends not only on having new members join the unit but also on engaging both youth and their families in the unit experience so that they stay in Scouting. The role of the New Member Coordinator is to ensure that both of these keys to success take place.

  • Will lead the unit’s membership recruitment, welcoming, retention and engagement plan, and serve as welcoming liaisons for new families as they acclimate to the unit and Scouting in general
  • Share your own Scouting story, showing the impact of Scouting on your family
  • Work with the unit committee in developing and implementing the Unit’s membership growth plan
  • Participate in New Member Coordinator training
  • Coordinate unit Join Night efforts, supported by a Join Night Ambassador
  • Guide the joining and welcoming process for youth and families
  • Create a welcome packet to answer questions and give contact details
  • Ensure all application forms and money is handed into the Service Center promptly

Four key elements of a successful Join Night

Setting Up Your Units BeAScout Pin

BeAScout is an online site that prospective members can use to find a unit near them. To prepare for your My.Scouting Tools Online Registration go-live, please verify that your BeAScout pin is turned on and that the contact information is current and displays the information you want shown for your unit.

  • Step 1: Log in to your My.Scouting account. –
  • Step 2: Go to Organization Manager
  • Step 3: Update your Unit Information
  • Step 4: Select the fields to display on the unit pin.

Join Night Flyer Request

Scouting is fueling adventures and opportunities to “Escape the Great Indoors.”  From outdoor adventures to character building, now is the time to invite new families to experience all that Scouting has to offer.

Let our team assist with the support material needed to get the word out to new families. Please allow for 3 business days before flyers will be printed and ready for pick-up/drop-off.

National BSA Webinars

Beyond School Access & “Normal Friend Activities”
Video | Slide Deck

National Membership Kickoff

Social Media 101 and Beyond Webinar 
Video | Slide Deck

Online Registration and Geofencing Webinar
Video | Slide Deck

Social Media 101
Video | Slide Deck

Building Membership Through Cub Scout Day Camp Webinar
Video | Slide Deck

Membership Marketing Webinar – Tech Edition, My Scouting and Facebook Geofencing
Video | Slide Deck

Join Night & Engagement Training

The lifeblood of the Scouting movement is our membership – the young people we serve. As we strive to build the next generation of community leaders, our focus is on the continual recruitment of new members. This year we have a unique opportunity to help parents engage with friends, family, school and community by “Escaping the Great Indoors”. Proper planning and preparation will ensure a successful Join Night within your Cub Scout Pack. 
Unit and district volunteers participated in this summers ZOOM sessions to learn about our enhanced Membership Recruiting and Engagement plans. Please take some time watch the record training.

Inflatable Archery and BB Range Rental

The Great Rivers Council has inflatable archery and BB gun ranges that can be rented at no cost to units for recruitment at festivals, fairs and other community events.


For any questions on the details about recruiting and membership, please contact the GRC Membership Committee by filling out the from below and a committee member will get back to you.